OWL at Purdue Logo

This page is brought to you by the OWL at Purdue (https://owl.english.purdue.edu/). When printing this page, you must include the entire legal notice at bottom.

Follow-Up & Thank You Letters Part 2

This resource was written by Allen Brizee.
Last edited by Allen Brizee on July 31, 2009 .

Summary:
This resources overviews the sections needed in these letters and explains how to write the heading section.

What should my follow-up and thank you letter include?

Your follow-up letter should include these sections:


Your thank you letter should include these sections:


Please note that your letters need to be free of spelling and grammatical errors. You should also avoid using contractions: won’t, can’t, I’ll. Instead, spell out these words: Will not, cannot, I will.

What should I include in my heading?


The heading is at the top of your cover letter and includes the date, your name, mailing address, and phone number(s). If you have an email account, provide that here. Note that your email address should be professional. In other words, an email address that reads hotchick@yahoo.com is not acceptable. The heading should contain the mailing address of the employer. Here is a sample heading:

June 9, 2009

Karl M. Jones
900 N. 7th St. Apt. 6
Lafayette, IN 47904
765-123-4567
kmjones123@gmail.com

Alex Carson
Manger, A & D Industries
1437 State Route 26
Lafayette, IN 47904
765-891-1011


Click here to download the PDF file containing sample résumés and employment letters.

Copyright ©1995-2014 by The Writing Lab & The OWL at Purdue and Purdue University. All rights reserved. This material may not be published, reproduced, broadcast, rewritten, or redistributed without permission. Use of this site constitutes acceptance of our terms and conditions of fair use.